The High Cost Of Disorganization

As a business owner, have you ever wondered just how much your disorganization is costing you? All that time you waste looking for things, files, or paying someone to clean up your books, research issues after you receive a government notice, or a vendor statement with a high balance? it really is money down the drain in lost productivity.

As an entrepreneur, you have to be aware of many things in your business. It is your responsibility as a business owner after all.

Here is a list of documents and things that you should keep organized:

  • Business registration (Federal and State)
  • Company bylaws for corporations
  • The operating agreement for LLCs
  • Employment agreement
  • Employee Records
  • Payroll Federal and State Filings and Payments
  • Bank and Credit Cards Statements
  • Deposit details (copies of checks received and invoices)
  • Check copies or paystubs
  • Business Tax Returns
  • Customer Contact Records
  • With today’s cloud technology, getting your documents organized is simple and easy to implement compared to the high cost of disorganization.

An organized system should be a helpful tool, not a hindrance to productivity. Stop procrastinating this very important aspect of owning a business, avoid the high costs and get to work in organizing your business documentation.

Carolina Aponte

How To Overcome The Most Common Business Obstacles

Running a small business is challenging, let’s face it, if becoming a successful entrepreneur was easy, everyone would be doing it. Of course, success is definitely possible, and if you are truly determined you increase your chances of success by tenfold.

And if you can overcome the following common obstacles to success, you will give yourself the best possible odds of achieving your goals.

Mindset Change

Your mindset is your collection of thoughts and beliefs that shape your thought habits.  And your thought habits affect how you think, what you feel, and what you do. In other words, your mindset is a big deal.

You need to change your own mentality. You need to develop a mindset where you believe that no challenge is too great and you need to stay as positive as possible, especially when things get tough.

Set Goals

The effect of setting goals cannot be overemphasized, a defined vision allows you to set goals that define the path you plan to take and how you envision your progress along the way. A strong vision, along with clear-cut goals, will give you a strategy for achieving success.

Ask For Help

The truth is, you cannot do it all yourself and you do not have all the skill sets to do it either. You need help that is but obvious. Delegate responsibilities to others, consult with or hire experts in the areas you are stuck with. Independent contractors or consultants are an economical place to start – they contribute as needed and get to know the ropes without the expense and management oversight that employees need.

It is OK to ask for help, no shame in doing so, actually more power to you for recognizing what your weaknesses are.

Manage Your Money

Money makes the world go around, so you must not forget about your money! This is one of the most important aspects of a business since it’s pretty much your lifeblood, so you need to be able to manage it effectively. Keep track of how much you have, where it’s coming from and where it’s going. You may be able to do it yourself at first, but as your business grows, you may find you don’t have the time, so you may want to think about getting an accountant or bookkeeper. 

When you are feeling overwhelmed on the grounds of challenges, ask yourself why you started it in the first place. This will give you clarity of mind and motivation to finish what you started despite the bundle of challenges you face.

Carolina Aponte



Sometimes you have to light a fire

As I drive around town and watch all the leaves fall from the trees, it reminds me that just as nature clears the path for the new season, we as business owners need to do the same in order to grow.

The questions is, what do you want to achieve? Do you want to grow your profits? what will it take? Do you want to sell new services or products? what market research have you done? You get the idea, once you have answered this, you have to take time to identify the things that take up your time and energy and prevent you from reaching your goals.

For example: friendships, social media, hobbies, clients, credit card statements and ledgers, types of services or products, etc.

Once you have identified what you are giving up, make a commitment to getting it done, light the fire to clear the ground for you to plant new seeds in fertile ground!

No better time than the present to set goals, write the plan, clear the path and start anew.

Carolina Aponte

Checks and Balances when managing your business

Those who know me, know I am fascinated by politics and public policy which is why checks and balances resonates with me so much as an accountant and a business owner.

I find that small-business owners often have so much on their plates they might not notice what is actually taking place in their business that, if not addressed, can deplete cash, cause legal problems, or cause a host of other issues.

This is why I encourage creating checks and balances that allows you to implement an accounting system that promotes separation of duties.  For example, separate accounts receivable duties from accounts payable. You don’t want the person in charge of receiving payment for invoices and services rendered to be the same person responsible for paying outgoing invoices and payroll. Making accounts receivable and accounts payable interchangeable duties can lead to serious cash misappropriation.

Another example is to require monthly reconciliations to be completed by an independent person who doesn’t have check signing responsibilities. Review the reconciliation report to document that a review and reconciliation was performed and  keep a record with your files.

Most people have a distorted sense of who is most likely to commit fraud which is why creating the proper checks and balances minimizes your business’s exposure to fraud and other misappropriations.

Besides the key is to adopt the the attitude of the founding fathers – we hope and believe that people our worthy of our trust but at the same time, we put in place measures to reduce our need to rely on trust alone! Do you have check and balances system in your business?

Carolina Aponte

What I learned while attending a Women’s Business Conference

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NAWBO Charlotte Members

Attending #Nawbowbc with 11 women business owners from Charlotte was a great opportunity to get a better understanding of what drives entrepreneurs to achieve success. We traveled to Spokane, WA where over 400 women gathered to learn, network, get inspired, and support others in their business journey.

The positive energy everyone brought to this event to provide a great atmosphere may be to some extent unique to this particular group of women business owners but at the same time it was exactly what was needed for it to be successful and meaningful.

Author Elizabeth Gilbert’s question “what are you willing to give up to have the life you’re pretending to want?” was thought provoking just like her statement that the “most relaxed person in the room holds All the power”  and then came Shabnam Mogharabi of @SoulPancake to talk about purpose, risk and most of all Joy. “life is messy and difficult, but you can be Joyful along the way.” that was the message that resonated the most to me.

If we bring Joy and feel Relaxed when we walk into our place of business, or a meeting, or our home then we can experience a far more positive and successful outcome than we could ever imagine.

When was the last time you gave yourself the opportunity to truly be in the moment and be joyful?